Your Guide to Office Relocation Planning

Relocating your office can be a pivotal moment for any business, marking a new chapter in its journey. This process, while exciting, comes with its own set of challenges, from logistical hurdles to ensuring minimal disruption to day to day operations.

Axiom Workplaces specialises in turning these challenges into opportunities, offering comprehensive support and expertise to ensure a smooth and efficient office relocation process.

The Art of Seamless Office Relocation

Office relocation goes beyond moving physical items; it involves transferring a company's culture, values, and vision to a new space. Axiom Workplaces specialises in understanding these transitions, providing custom solutions tailored to your business's needs. Our method ensures careful management of every aspect of the move, from space planning to final setup, for a smooth transition.

Transitioning office spaces involves more than merely relocating furniture—it's about seamlessly transferring a company's ethos, principles, and aspirations to a new environment.

At Axiom Workplaces, we grasp the intricacies of this process, offering customised strategies that harmonise with your organisation's unique requirements.

Our comprehensive approach encompasses strategic planning, interior design, and efficient construction delivery for the new office fitout. From meticulous space utilisation in the new premises to flawless execution, we ensure a fluid transition for your business, helping you manage the relocation journey with expertise.

Strategic Planning for Minimal Disruption

The key to a successful office relocation is meticulous planning and coordination. Axiom Workplaces work closely with our clients to develop a strategic relocation plan to prioritise efficiency and minimise operational downtime.

We engage with our clients from the outset, understanding your goals, timelines, and any potential challenges. This proactive approach allows us to anticipate issues before they arise, ensuring a relocation process that is smooth, swift, and devoid of unnecessary stress.

Leveraging Technology and Innovation

In today's digital age, relocating your business must also involve the seamless transfer of technology and data systems. Axiom Workplaces integrates the latest technological solutions to guarantee that your IT infrastructure is moved safely and set up efficiently in your new location.

Our team ensures that your business remains connected and operational, leveraging innovation to enhance your office's functionality and productivity from day one.

Customised Design and Fitout for Your New Space

Relocating offers a unique opportunity to redefine your office environment. Axiom Workplaces specialises in designing and executing custom fitouts that reflect your brand's identity and meet your operational needs.

Whether you're aiming for a more collaborative workspace, seeking to incorporate sustainable practices, or needing to adapt to a hybrid work model, our design team works closely with you to bring your vision to life in the new space.

Support Beyond the Move

Axiom Workplaces' commitment to your business doesn't end the minute you move into your new office. We provide ongoing support to ensure that your new office design and fitout meets your expectations and evolves with your business. From post-move adjustments to future space planning, our team remains at your service, dedicated to fostering a productive and inspiring work environment.

Axiom_ Methodology Chart_ Outlined Text_ AW_ 2.0_Whiteback
  • 01. Insight
    Insight
  • 02. Intelligence 
    Intelligence
  • 03. Ideation
    Ideation
  • 04. Implementation
    Implementation
  • 05. Impact
    Impact
InsightInsight – Thought Leadership

We share our insights via a range of platforms. These include our bespoke client Insight Sessions and our comprehensive events program. Our team also share their knowledge through whitepapers and insights articles.

IntelligenceIntelligence - Workplace Strategy

We establish your challenges, aspirations, and business objectives, using these to set goals aligned with the vision of your business. Using our suite of wrkx™ tools, we measure the impact of workplace design on an organisation. Using data and insights we develop a consultative strategic roadmap which ensures achievement of your future workplace goals.

IdeationIdeation - Design

Utilising our data driven insights, the Ideation phase encompasses innovative design thinking, technical know-how and best practice. We partner with our clients to understand their project requirements. Then we collaboratively create workspace environments that support their employees to do their best work and showcase their organisational brand.

ImplementationImplementation - Construction

Axiom’s integrated methodology for consistent and risk-free project delivery, is grounded in our collaborative approach. We manage the project maintaining transparency and safety throughout the process, so your strategy can be realised. In this way, your workplace construction can be a seamless, enjoyable process.

ImpactImpact - Post Construction

We work with clients to ensure that their use of their new workplace is a success. Using wrkx™, we measure the organisational impact of your new workplace, and periodically retest to keep it relevant.

Case Studies

Our portfolio showcases the transformative power of expertly executed custom fitouts. Each case study highlights the objectives, challenges, and outcomes of our projects, demonstrating our commitment to excellence and client satisfaction.

Axiom Case Study Wingate Melbourne

Wingate

Wingate is a leading investment house. This project placed silver in the Better Future Awards 2023, and Silver for the Australian Interior Design Awards 2024.

Read the Case Study

Elmo

Elmo

ELMO is Australia and New Zealand’s only integrated cloud HR and payroll solution and is the fastest growing HR tech company in the region.

 

Read Case Study

RSL-Lifecare

RSL Lifecare

RSL LifeCare is a charitable organisation caring for over 7,500 residents in 25 retirement villages and 26 Aged Care Homes across NSW and the ACT.

Read the Case Study

Your Partner in Office Relocation

Office relocation with Axiom Workplaces is more than a move; it's a strategic step towards enhancing your business's potential. Our comprehensive services, tailored approach, and commitment to excellence ensure that your relocation journey is smooth, efficient, and aligned with your business objectives.

If your business is considering moving office, partner with Axiom Workplaces for a transition that's as strategic as it is smooth. Contact us today to learn more about how we can support your move, ensuring your new office not only meets but exceeds your expectations.

Find out how Axiom can help your Workplace to Thrive with a Free Consultation.
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FAQ's

How do we plan an office relocation without disrupting business operations?
Planning an office relocation requires a meticulous, phased approach to minimise disruption. Begin with a detailed project timeline that includes key milestones, such as selecting a new location, lease negotiations, design and fit-out, through to the actual move and post-move adjustments. Engage a professional relocation project manager to oversee the process. Communicate effectively with all stakeholders, schedule moves during off-peak hours or weekends, and ensure IT infrastructure is set up in advance to maintain business continuity.
What are the key considerations when choosing a new office location?
Selecting a new office location involves evaluating several critical factors to support your business objectives. Consider the proximity to your key clients, accessibility for employees (including public transport options), the local talent pool, and the area's economic stability. Additionally, assess the physical space for scalability, infrastructure compatibility, and alignment with your brand image and company culture. Prioritising these elements ensures the new location meets current and future business needs.
How can we ensure our new office space aligns with our company culture and brand?
Ensuring your new office space reflects your company culture and brand starts with a clear vision of your identity and values. Work closely with interior designers and architects to create a space that embodies these aspects through design elements, colour schemes, and layouts that encourage the desired interactions and behaviours. Incorporate flexible workspaces, collaboration areas, and branded elements to foster a sense of belonging and reinforce your brand identity among employees and visitors.
What are the best practices for communicating about an office relocation to employees?
Effective communication is vital to ensuring a smooth transition during an office relocation. Start by announcing the move well in advance through a detailed communication plan that addresses the reasons for the move, the benefits to employees, and the timeline. Use multiple channels to keep everyone informed, including meetings, email updates, and a dedicated FAQ section on your intranet. Involve employees in the process through surveys or committees to gather input and address concerns, making the move a collaborative effort.
How long does an office relocation typically take?
The timeframe for an office relocation can vary widely depending on several factors, including the size of your company, the complexity of the move, and the distance to the new location. A small to medium-sized office might require 6 months from planning to move-in, while larger offices or those involving extensive custom fit-outs may need 12 months or more. Early planning and engagement with professional movers and planners can help streamline the process and mitigate delays.
Can office relocation improve employee productivity and satisfaction?
Yes, office relocation offers a unique opportunity to design a workspace that enhances productivity and employee satisfaction. By incorporating modern design principles that promote natural light, ergonomic furniture, quiet zones, and collaborative spaces, you can create an environment that supports well-being and efficiency. Furthermore, choosing a location that's convenient for commuting can also significantly boost morale and reduce stress, contributing to overall job satisfaction.
What are the common pitfalls in office relocation, and how can they be avoided?
Common pitfalls in office relocation include underestimating the time and budget required, poor communication with stakeholders, and inadequate planning for IT and infrastructure needs. To avoid these, establish a realistic timeline and budget with contingency plans, engage in transparent and frequent communication with all parties involved, and prioritise IT infrastructure setup to ensure a smooth transition. Hiring experienced professionals for project management, moving, and IT setup can also mitigate risks.
How can we leverage office relocation to foster innovation and collaboration?
An office relocation is an ideal time to rethink your workspace layout to foster innovation and collaboration. Design your new office with open spaces that encourage spontaneous interactions, alongside designated areas for teamwork and creativity sessions. Incorporate flexible and adaptable furniture to support various working styles and tasks. Emphasising common areas and communal facilities can also enhance social interactions and collaborative culture.
What should be included in an office relocation checklist?

An office relocation checklist should cover all aspects of the move to ensure nothing is overlooked. Key elements include:

  • A detailed timeline and budget
  • A project team and responsibilities outline
  • Selection criteria for the new location
  • Legal and lease agreements review
  • Design and fit-out requirements
  • IT and telecommunications infrastructure planning
  • Employee communication plan
  • Logistics and moving company arrangements
  • Post-move adjustments and feedback collection

This office relocation checklist can serve as a roadmap, guiding businesses through each stage of the relocation process to ensure a successful and efficient move.

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