Insights from the forefront of future of work thought leadership

There’s no use forcing a square peg into a round hole – and the same goes for your workplace.

Different people have different ways of working. This can be influenced by the era in which they were born (multigenerational workplaces), ethnicity, gender, personality, and a myriad of other factors. You might not understand why a certain employee works in a certain way but – if you want their best performance to enhance your office productivity – you need to respect these differences and accommodate them in your workspace design.

 

Think of it like this: Would you expect an introvert to work well when positioned in the middle of a noisy, open-plan office? How could a person accustomed to freelancing and choosing their own work times excel when inflexible hours are imposed on them? Why would you put a finance team or other employees requiring intense concentration in areas near the kitchen or meeting rooms?

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Before you give even a moment’s thought to the design of your office, you need to first survey the personalities populating your space, as well as the personality types you wish to attract. Only then will you be equipped with the necessary insights to create a desirable workplace for your dream team.

Taking the personality test

There are several online testing tools that you can use to determine the personality types in your office space. One of the more popular methods is the Myers-Briggs Type Indicator® (MBTI®) assessment, which defines 16 personality types based on preferences, differences and interactions in how individuals use their perception and judgement.

Of course, these are broad categories that don’t necessarily consider the many unique nuances of people. However, personality profiling can still be extremely helpful in providing evidence of how your office workspace design may be tailored to reality, rather than fantasy to best suit those in management.

If you are engaging a workplace transformation partner in your office space planning, this partner should assess the personality types in your office as part of their workplace strategy process and, consequently, create the corresponding design scheme. Once the personality profile of your office has been determined, you can then concentrate on creating the zones and workplace connectivity to meet your company’s unique culture and bring out its best.

Workplace designs tend to cater for extroverts, with an emphasis on interaction and collaboration. This is reflective of extroverts having the voices most likely to be heard. Typically, however, introverts are the majority personality type in any office – and catering for introverts may be particularly relevant in your workspace. Here are some useful behaviours to consider when working with introverts and extroverts.

How to care for introverts

1. Respect their need for privacy
2. Let them observe first in new situations
3. Give them time to think – don’t demand instant answers or interrupt them
4. Provide advance notice of any planned changes
5. Give them 15 minute warnings to finish what they are doing
6. Be mindful not to embarrass them in public
7. Teach them new skills or reprimand them privately
8. Enable them to find one best friend that has similar interests and abilities
9. Don’t push them to make lots of friends
10. Respect their introversion – don’t try to turn them into extroverts

How to care for extroverts

1. Respect their independence
2. Compliment them in the company of others
3. Accept and encourage their enthusiasm
4. Allow them to explore and talk things out
5. Thoughtfully surprise them
6. Understand when they are busy
7. Let them dive in
8. Offer them options
9. Make physical and verbal gestures of affection
10. Let them shine

Getting into the zones

One way of caring for both introverts and extroverts is to consider the way they will work in your workplace design across three main area types – collaborative, quiet and social.

1. Collaborative
   

   Areas that encourage conversation, interaction and creative brainstorming. These are meeting rooms or break-out areas, what would previously have been known as ‘the board room’.

2. Quiet

   Areas that are more intimate and removed from the main thoroughfare of the workspace so their inhabitants can concentrate without distraction. This is typically a private office or enclosed pod.

3. Social
   

   Areas that are designed for ‘time out’ and relaxing, as defined from the work zones.

While extroverts may be suited to collaborative and social zones, there will be times when introverts will benefit from interaction with others and extroverts will need the space to concentrate without distraction. Consequently, no personality type should be ‘locked’ into a specific zone but instead have the option to move around the entire workspace across the course of any given day.

For example, you might have full-time employees who are in the office eight hours a day but not always performing desk functions. They may choose to go to a quiet room to write a report for two hours, and then they might seek out a collaborative setting for a change of pace.

Who are your dream team? How do they like to work? What do you need to do to bring out the best in them? The design of your workspace is so integral to attracting and retaining talent that it could be the difference between success and failure. Considered design shows that you respect your people.

Axiom Workplaces takes the time to know you – and your dream team – to create the perfect office fitout.

Start a conversation today.

 

The simple answer is ‘yes’.

As the war to attract, retain and develop top industry talent heats up, staying that extra step ahead of your competition has never been more important. And one powerful means of creating a compelling and highly attractive employee experience is in the workplace design itself. Namely, creating an inviting company culture to improve employee engagement and staff retention.

Susan Peters, Senior Vice President of Human Resources at General Electric, told Forbes she believes employee experience is taking the time to see the world through the eyes of the employees. She said, “In the last year, we have appointed a Head of Employee Experience and we are developing a strategy to create an employee experience which takes into account the physical environment our employees work in, the tools and the technologies that enable their productivity and learning to achieve their best at work.”

A 2016 study by Workplace Trends found, of the HR leaders who participated, 51 percent were dedicating more resources to improving their physical workspace. That percentage is sure to increase as workplaces engage more in employee engagement strategies like building loyalty through a prominent company culture.

A great example of how the physical environment helps drive employee satisfaction and engagement can be found at Medibank. Kylie Bishop, Executive General Manager, People and Culture at Medibank, told guests at the 2015 AHRI National Convention, 79 percent of staff at their state-of-the-art Medibank Place in Melbourne’s Docklands precinct reported working more collaboratively in just four months of moving into their new building. A staggering 70 percent of staff even purported to feel healthier.

Similarly at Qantas, Jon Scriven, Group Executive HR and Office of the CEO, said staff at the Flying Kangaroo’s new Mascot office stated 10 percent higher employee engagement levels compared to the Qantas average.

It’s important to adopt a philosophy that a workplace where people want to work is preferable to creating a space where people have to work. This philosophy also has a crucial role to play in how workspace design can help HR professionals in doing their job in sourcing and retaining talent. These objectives can be achieved by encouraging your organisation to develop a company culture for the benefit of its employees.

The modern workplace needs to enhance moods and make it easier for personnel to carry out the duties they are employed to perform. Consequently, effective workplace design helps improve productivity and reduce turnover by presenting design solutions that are exciting, enjoyable and practical. For example, incorporating spaces that facilitate group discussion and collaboration but, at the same time, provide options for staff who prefer ‘quiet time’ to concentrate help accommodate different personalities and the varying needs of a multigenerational workforce.

With employees working in more and more flexible ways, it’s increasingly important that the work environment helps to enforce brand and company values. The office is not just a place where work duties take place but one in which personnel should derive their identity and feel a sense of belonging. The physical landscape of the workplace is one factor that can contribute heavily to the identity of an employee and what it means to be part of a particular organisation.

As Jeanne Meister of Future Workplace noted when speaking to Forbes, “The workspace is not just a building but part of the HR agenda to extend the company’s culture and engage employees.” Creating a space that supports this will only have positive impacts on employee satisfaction, your organisation’s bottom-line and, ultimately, make everyone’s job a whole lot easier.

 

Optimising Office Space: Understanding Recommended Area per Person

Effective office space planning is essential to ensure that your workspace aligns with both current operations and future growth. According to the Building Code of Australia, the recommended office space per person is 10 square meters. However, many organisations opt for 12–14 square meters to enhance comfort and productivity. For businesses requiring additional privacy, such as legal or consulting firms, the office area per person may increase to 14–18 square meters. These figures exclude communal areas like kitchens and corridors, emphasising the need for comprehensive planning. By assessing your specific needs and anticipating future changes, you can determine how much office space you need to design a workspace that is both efficient and adaptable.

Office space size is a primary consideration when you’re relocating, renewing a commercial lease or having employees return to the workplace. The right office area not only helps your employees stay productive and efficient but can support the growth of your business in the future.

If you’re not sure how much office space you really need, here’s what we typically factor in when we’re developing a customised workplace strategy for our clients.

Your organisational strategy

What type of organisation are you? Your physical and hybrid work environment reflects your brand, intentionally or unintentionally.

The first step to calculating the space you really need is determining how your employees or customers will use the environment. What type of tasks do your employees perform and how often do they spend time at their desks each day? How much storage space do they need – physical or digital?

Is your culture fostered aroundworking collaboratively with each other where defined spaces encourage interaction, inspiration & innovation? How much storage space is required - physical or digital? You also need to consider how many meetings take place in your company, how large the meetings are and potential technologies to maximise collaborative efficiency.

Read more: How technology trends are impacting workplace design

Your business objectives

Before you get bogged down in details, it’s important to consider your overall business objectives and the purpose of your workplace relocation or redesign.

Are you hoping to improve staff productivity? Reduce building management costs? Enhance collaboration between teams? Focus the office experience towards a healthier, supportive and sustainable environment? Use your office more efficiently?

Understanding what you’re looking to achieve will help you determine how much floorspace you’ll need to achieve it.

Your spatial requirements

The Building Code of Australia requires a minimum of 10m² per person for office workers, but many companies prefer to estimate their spatial requirements at a comfortable 12 to 14m². Organisations that require more enclosed office spaces for client or acoustic privacy, such as law, psychology or accounting firms, may need to calculate their requirements at 14 to 18m² per employee.

These figures are based on approximate net lettable area's and don’t include common building core zones such as kitchens, bathrooms, shared corridors, or lift lobby areas. They’re just estimations, so it’s best to talk to a workplace designer to get an accurate estimate before renting or buying new office space.

Read more: Top tips for budgeting an office move

Your future needs

As well as thinking about your current needs, it’s essential to consider the future needs of your business.

The only constant we can count on is change. Many commercial leases run for three years or more – which is an age in today’s fast paced world.

You’ll need to ensure capacity for additional employees if you’re thinking of expansion or operational consolidation. You should also consider how much office space you’ll need if you downsize, automate workflows, divest or outsource business functions, merge with another company or undergo a restructure where teams will grow or change in size.

The amount of space you need for technology is also likely to change in the future, particularly if you’re planning to move your IT infrastructure into the cloud or relocate your data centre operations offsite. By considering how your business will look in three, five or even 10 years’ time, you’re in a better position to choose a workplace flexible enough to grow and change as your business does. How can you create a workplace flexible enough to accommodate the future?

Office Space Standards and Guidelines in Australia

When planning a new office layout, lease, or workplace redesign, it’s essential to understand the current office space standards and guidelines in Australia. These standards ensure your workspace is both compliant and practical for the needs of your team. These Australian standards office space requirements help businesses design workplaces that meet compliance, comfort, and efficiency expectations.

According to the Building Code of Australia, the minimum office space per person is 10 square metres. However, this baseline doesn’t always suit modern work environments. Many companies choose to allocate 12 to 14 square metres per employee to create a more comfortable and productive environment.

Understanding Australian Standards for Office Layouts

The Australian standard office space per person can vary depending on the nature of your business and the roles of your employees. For example, legal and consulting firms often require additional room to ensure confidentiality and acoustic privacy. In these industries, the legal office space per person may range from 14 to 18 square metres. These estimates are focused on usable space and do not include communal areas such as hallways, kitchens, or bathrooms.

When calculating your office needs, consider more than just desk space. Think about how your team collaborates, how often they’re in the office, and how your layout supports storage, technology, and flexibility. The space required per person in an office should reflect your working style and future planning goals.

How Much Office Space Per Person Do You Really Need?

Many businesses ask, “How much office space per person is needed?” or “What is the ideal office space per employee?” The answer depends on your business model, number of staff, and how often they work on-site. The typical office space per employee in Australia is between 12 and 14 square metres, though this can increase for organisations with complex workflows or specialised equipment.

The minimum office size for 1 person, as legally required, remains at 10 square metres. However, companies aiming for staff well being and operational efficiency usually choose more. These considerations apply equally to large teams and small businesses working in compact office spaces.

Matching Office Space with Storage and Density

It’s also important to consider office layout efficiency. Office density or how many people are placed within a given floor area has a direct impact on comfort and performance. A balanced layout with the right mix of office space and storage ensures your team isn’t cramped, while also avoiding unnecessary overhead costs.

As your team grows or your work culture shifts (for example, from fully in-person to hybrid), your office workspace must also evolve. Effective office space planning standards include storage zones, collaborative spaces, quiet areas, and flexibility for future adjustments. The goal is to support productivity while remaining adaptable.

Estimating Costs and Value Per Employee

Business leaders also consider the average cost of office space per employee when budgeting for new premises. Calculating this cost is not just about rent per square metre it also involves planning for functionality, technology, and long-term use.

When planning for the office space required per person, a careful balance between cost and practicality helps avoid both under utilisation and overcrowding. With expert advice, you can achieve a layout that reflects your brand, supports your staff, and scales with your growth.

Final Thoughts: Define the Best Office Space for Your Needs

Whether you're managing a redesign, an expansion, or a downsizing plan, understanding your office space requirements is the key to making informed decisions. At Axiom Workplaces, we use these office space standards per person to guide our clients in creating functional, future-ready workplaces that are aligned with both regulatory needs and commercial goals.

From calculating office size per person to exploring options for workstation office space standards, we help you define what success looks like for your business environment. Reach out to our team to discover how we can help you plan your next move with confidence.

Conclusion

Choosing the right amount of office space isn’t just about following rules, it's about creating a workspace that fits your team’s daily needs and long-term goals. From understanding minimum office size requirements to planning for future growth, getting the balance right helps your business run smoothly and keeps your employees comfortable and productive.

By using Australian guidelines and practical planning strategies, you can make confident decisions about how much space you really need. Whether you're moving into a new office, renewing a lease, or rethinking your layout, it's important to think ahead and design a workspace that works for everyone.

Why Choose Axiom Workplaces?

At Axiom Workplaces, we take the guesswork out of office planning. Our team understands the importance of creating work environments that are functional, flexible, and aligned with your business goals.

We don’t just follow space standards, we look at your whole workplace strategy, including your culture, team structure, technology, and long-term vision. Whether you need help with workplace design, office relocation, or calculating the right square metres per person, we’re here to guide you every step of the way.

Let’s create a workplace that supports your people and grows with your business.

Need help planning your office space layout?

Get in touch with Axiom Workplaces to design a workplace that fits your people, purpose, and future growth.

Frequently Asked Questions

Need expert advice in developing a workplace strategy and design to make the right decision on the size of your next office move?

Read about how workplace design influences to enhance wellness and well being in the workplace below or contact us and discover how we can help.